Every role at the booth has a different definition of success. The event marketer needs ROI proof. The sales rep needs to capture fast. The sales manager needs pipeline quality. RevOps needs clean CRM data. BoothMaven has a solution for each.
You need to show that the investment in the conference stand or trade show booth generated real pipeline — not just a lead count. BoothMaven gives you per-event analytics, content engagement rates, meeting attribution, and CRM sync status in one report.
You have 90 seconds per conversation at a busy event floor. BoothMaven lets you scan a badge or card in 2 seconds, run through 3 qualifying questions, take a 30-second voice note, and book a follow-up meeting — all before the next person arrives at your stand.
You're not on the floor — you need visibility into what your team captured at the exhibition, which contacts are genuinely qualified, and how fast they're being followed up. Lead scoring, rep-level reporting, and CRM sync give you that picture without a single spreadsheet.
Every contact captured at any event or conference should arrive in HubSpot or Salesforce with the right fields populated, the right lifecycle stage set, and the right campaign attributed — without your team spending three days cleaning a CSV after the show. BoothMaven handles that end-to-end.
Badge scanning, business card OCR, manual entry, voice notes — every capture method in one app. Works offline at any event, conference, or exhibition. Syncs to your CRM the moment connectivity returns. All plans from $49/month.
Explore solution →Every lead from every trade show, conference, and event qualified, scored 0–100, and enriched with firmographic data. Your team knows which contacts to prioritise before they've left the exhibition hall. HubSpot and Salesforce-ready on all plans.
Explore solution →BoothMaven works at any exhibitor event — tech summits, medical congresses, industrial trade shows, financial conferences, education fairs, and exhibitions worldwide. One app. Any badge system. Any organiser. No prior integration needed.
Explore solution →Six types of digital cards — Personal, Business, Product, Video, Audio, Document — each shareable by QR code at any event or conference. Track exactly who viewed your card, by name. The recipient needs no app, no account, and no download.
Explore solution →Turn every brochure, product video, and spec sheet at your trade show or exhibition booth into a named buyer signal. QR stickers, content microsites, and post-event intent tracking — every content interaction attributed to a real contact in your CRM.
Explore solution →Your entire booth in one link — product video, documents, contact form, and meeting booking. Share by QR at any event in 10 seconds. Update the content at any time without reprinting. Every post-event view tracked to the named contact. Essential: 5. Business: unlimited.
Explore solution →Replace printed brochures with a digital content library your whole team shares at any exhibition or conference. Update assets remotely — the QR code stays the same, the content changes instantly. Track every view by named contact, every time.
Explore solution →Every rep arrives at any conference or trade show fully equipped — digital card loaded, content microsite live, meeting calendar open, qualifying questions configured. The conversation starts at full speed. No scrambling. No missing assets. No excuses.
Explore solution →Automated follow-up sequences triggered by lead score the moment your trade show, conference, or exhibition ends. High-score leads receive a personalised email written from their voice note and content history. Low-score leads enter a lighter nurture track. Zero manual work.
Explore solution →Prove the value of every event, conference, and exhibition your team attends. Lead volume, quality distribution, content engagement, meetings booked, CRM sync rate — all in one report per show. Compare performance across your full events calendar.
Explore solution →Plan, staff, and measure every event from one dashboard. Set up qualifying questions per show, assign booth roles, configure CRM field mapping, and track team performance in real time — whether your next event is a regional conference or a global trade show.
Explore solution →Have a specific question about how BoothMaven fits your event programme? Our team responds within one business day.
Ask us directly →BoothMaven covers the full exhibitor workflow across 11 solutions: lead capture and qualification at any event (badge scanning, card OCR, offline mode, qualifying questions, scoring), content sharing and intelligence (digital cards, QR stickers, microsites, buyer signals), meeting planning (pre-event scheduling, on-spot booking), post-event follow-up (automated email sequences, AI personalisation), CRM integration with HubSpot and Salesforce, event analytics and ROI reporting, and team and event management. Every solution is available on iOS, Android, and web, and all work offline.
Features are individual capabilities — badge scanning, lead scoring, content microsites. Solutions are the outcomes those features deliver for a specific job. The Lead Capture App solution combines badge scanning, card OCR, offline mode, and manual entry into one workflow for the sales rep at the booth. The Analytics & ROI solution brings together event reporting, content analytics, and meeting metrics for the event marketer proving budget. Solutions are organised around what your team is trying to accomplish, not around the technology underneath.
For a sales rep working any event, conference, or trade show booth, the core solutions are: Lead Capture App (scan badges, capture cards, run qualifying questions, take voice notes — all offline), On-Spot Meeting Booking available within the capture flow (book a follow-up meeting before the contact leaves), and Digital Business Cards (share product and contact information instantly by QR). These three solutions cover the complete booth conversation workflow from first handshake to confirmed next step.
The Analytics & ROI solution gives event marketers a full reporting view across every trade show, conference, and exhibition: total leads captured, lead quality distribution by score, meetings booked, content engagement rates, CRM sync status, and pipeline attribution per event and per rep. The Events Management solution adds pre-event planning and team performance tracking. Together they give the marketing team the data needed to justify event spend and optimise the annual exhibition programme.
Content Intelligence turns every piece of booth content into a named buyer signal. It includes QR Stickers (printed on any display at your trade show or exhibition — every scan attributed to a named contact), Content Microsites (a hosted page combining your video, documents, and meeting booking — every visit tracked by name), and Buyer Intent Signals (CRM triggers fired when a contact re-engages with content after the event or conference ends). The result is that every content interaction maps to a specific person in your CRM — not an anonymous page view.
Yes — the Pre-Event Meeting Scheduler (Essential and Business plans) lets your team send personalised meeting invitations to prospects before the event or conference opens. Prospects book directly into your event calendar. Most teams using this solution arrive at their conference or trade show with 10 to 15 confirmed meetings already in the diary — before the first badge scan on the show floor.
When a trade show, conference, or exhibition ends, BoothMaven triggers personalised email sequences by lead score. High-score leads receive a direct, personalised email written from the rep's voice notes and the contact's content engagement history. Mid-score leads enter a nurture sequence. Low-score leads receive a lighter follow-up. On Business plan, AI personalisation writes each subject line and opening using the contact's captured data. All sequences send from the rep's email address via your existing email platform.
The Events & Conferences Hub is a dedicated solution page for teams who exhibit across multiple event types — trade shows and conferences, exhibitions and summits, expos and congresses. It explains how the same BoothMaven platform adapts to different badge systems, room formats, and CRM workflows across any event type without requiring a separate setup for each show. It's particularly relevant for companies exhibiting at both traditional trade shows (Hannover Messe, IMTS) and technology conferences (Dreamforce, SaaStr) in the same year.
Tell us your events calendar — whether that's a quarterly industry conference, an annual trade show, or 20 exhibitions a year across three continents — and we'll walk you through exactly which solutions apply and how they'd work for your team.
