Every exhibitor team has one job at an event, conference, or trade show: capture every valuable contact and know instantly which ones are worth following up. These features handle every badge format, every room condition, and every lead quality decision — in under 10 seconds per contact, whether you're at a SaaS summit, a medical congress, an industrial exhibition, or a buyer show.
Scan any event badge or QR code in under 2 seconds — at a tech conference, a medical congress, an industrial exhibition, or a buyer trade show. Works with any organiser's badge system, no rental hardware, no prior setup. Captures name, company, title, and email instantly. Fully offline.
Learn more →Point, shoot, done. Our OCR engine reads printed business cards in 40+ languages and creates a full CRM contact record in 5 seconds. Critical for exhibitions and conferences where digital badges aren't used.
Learn more →Convention centre Wi-Fi, hotel ballroom connectivity, exhibition hall networks — none of it is reliable. BoothMaven captures every lead, qualifies every contact, and saves every note without internet. Syncs automatically the moment you're back online. Full functionality at any event, anywhere in the world.
Learn more →Ask up to 5 custom qualifying questions immediately after scanning. Budget range, timeline, decision authority, product interest — your team collects the answers you actually need before the conversation ends.
Learn more →Every contact gets an automatic score from 0–100 based on qualifying answers, firmographic data, and engagement signals. Your team knows in one glance which leads to prioritise the moment they leave the booth.
Learn more →Tap to record a 60-second voice note or type a text note on any contact — captured mid-conversation, attached to the lead record, and synced to your CRM. No more losing context between the booth and the follow-up call.
Learn more →Most exhibitors still hand out printed brochures at events and exhibitions with no idea whether anyone read them. BoothMaven replaces every anonymous handout with a named, tracked digital interaction — so every brochure view, every video play, and every QR scan at any conference or trade show becomes a buyer signal with a name attached.
Six types of digital cards — Personal, Business, Product, Video, Audio, and Document — each shareable by QR code at any event. Every time a contact views your card, you see it by name. No app download required for the recipient.
Learn more →Print a QR sticker on any display, brochure rack, or product demo at your trade show booth. Every scan is attributed to a named contact from your capture list — turning passive booth browsing into named buyer intelligence.
Learn more →Share your entire booth in one link — product video, spec sheet, case studies, pricing, contact form, and meeting booking — all in a branded, hosted microsite. Shared mid-conversation in 10 seconds. Every view tracked by named contact, post-event.
Learn more →When a contact opens your microsite, views a pricing document, or scans a QR sticker — days after an event, conference, or exhibition — BoothMaven fires a Content Signal to your CRM. Every post-show re-engagement becomes a follow-up trigger, automatically.
Learn more →Capturing a lead is only half the job. The other half is converting that conversation into a meeting — and that meeting into pipeline. These features close the loop between your event, conference, or exhibition booth and your CRM, before the show floor empties.
Send personalised meeting invites to prospects before your event or conference opens. They book directly into your event calendar. Your team arrives at any show — trade show, summit, expo, or congress — with 10–15 confirmed meetings already on the diary, before a single badge is scanned.
Learn more →Book a post-show follow-up meeting during the conversation — directly from the contact capture screen. The prospect sees your available calendar slots and confirms in 30 seconds. Meeting invite sent automatically. Available on all plans.
Learn more →Automated, personalised email sequences triggered by lead score the moment the event ends. High-score leads receive a personal follow-up; warm leads go into a nurture sequence. Written from voice notes and content signals — no generic templates.
Learn more →Every lead captured at any trade show or conference syncs to HubSpot as a contact with full qualification data, lead score, voice notes, and content signals — the moment connectivity returns. No manual export. No data mapping errors.
See integration →Leads flow from any event or exhibition directly into Salesforce as Leads or Contacts — with custom field mapping, opportunity creation rules, and campaign attribution. Your RevOps team gets the data structure they defined, every time.
See integration →Send every captured lead to any tool in your stack — Slack, Marketo, Outreach, Intercom, or any webhook endpoint. Trigger automations the instant a badge is scanned at any event, conference, or exhibition. No developer required on any Essential+ plan.
Learn more →Can't find what you're looking for? Our team answers questions about any feature within one business day.
Ask us directly →BoothMaven is a booth management platform for exhibitors at events, conferences, trade shows, and exhibitions. It covers three things: capturing and qualifying leads at the booth (badge scanning, business card OCR, offline mode, qualifying questions), sharing and tracking content (digital cards, QR stickers, content microsites, buyer intent signals), and booking and following up (pre-event scheduler, on-spot meeting booking, post-event email sequences, CRM sync to HubSpot and Salesforce). Every feature works on iOS, Android, and web, and functions fully offline — so your team captures leads even when the venue Wi-Fi fails.
Yes — BoothMaven works at any type of exhibitor event. Whether your team exhibits at a SaaS summit like Dreamforce, a medical congress like HIMSS, a financial services conference like Money 20/20, an industrial trade show like Hannover Messe, or a regional industry expo — BoothMaven handles every badge format, every room condition, and every CRM requirement. The platform doesn't require organiser integration or prior event setup. You arrive, open the app, and start capturing. It works at events with 200 exhibitors as well as mega-shows with 50,000 attendees.
Yes — BoothMaven is built offline-first. Every feature in the Capture pillar works without any internet connection: badge scanning, business card OCR, qualifying questions, voice notes, and lead scoring all run locally on the device. Contacts are stored on the device and sync to your CRM the moment connectivity returns. This is specifically designed for convention centres, exhibition halls, hotel ballrooms, and outdoor events where venue Wi-Fi is unreliable or congested. Your team never loses a contact because of a dropped connection.
BoothMaven has native integrations with HubSpot and Salesforce on all plans. Every lead captured at any event or conference syncs as a contact with full data — qualification answers, lead score, voice notes, content signals, and meeting records. For teams using other CRM platforms, the Zapier integration (Essential+) and webhook API (Essential+) connect BoothMaven to any tool in your stack, including Marketo, Outreach, Intercom, ActiveCampaign, and hundreds of others. No manual CSV export is required on any plan.
A Content Signal is a named buyer intent event — a content interaction that is attributed to a specific contact you captured at an event or exhibition. Unlike a standard page view (which is anonymous), a Content Signal is tied to a named person in your CRM. When a contact you scanned at a conference opens your product microsite three days after the event, views your pricing document, or scans a QR sticker on your booth display — BoothMaven attributes that action to their record and fires a CRM trigger. This turns post-event content engagement into pipeline intelligence, not just website analytics.
Yes — On-Spot Meeting Booking is available on all plans, including Capture. After scanning a badge or business card at any event, conference, or trade show, your rep can open the meeting booking screen directly from the contact capture flow. The prospect sees your available calendar slots and confirms a post-show meeting in under 30 seconds. A calendar invite is sent automatically. This feature works offline — the booking is queued and the invite fires when connectivity returns. Pre-Event Meeting Scheduling (booking meetings before the show opens) is available on Essential and Business plans.
Lead scoring in BoothMaven assigns every contact a score from 0 to 100 based on three inputs: their answers to your qualifying questions (budget, timeline, decision authority, product interest), firmographic enrichment data (company size, industry, seniority), and engagement signals (content viewed, meetings booked, QR stickers scanned). Scores are calculated automatically — your team sees the score on the contact card within seconds of capture. High-score leads can trigger immediate CRM workflows or email sequences. Lead scoring is available on Essential and Business plans.
BoothMaven supports exhibitors at any type of event where contacts need to be captured and followed up: trade shows and exhibitions (Hannover Messe, IMTS, NRF, Gulfood), technology and SaaS conferences (Dreamforce, SaaStr Annual, AWS re:Invent, Web Summit), healthcare congresses and medical conferences (HIMSS, Arab Health, MEDICA), financial services summits (Money 20/20, Sibos), energy sector exhibitions and conferences (ADIPEC, CERAWeek), education fairs and recruitment events, and regional industry events of any size — from 50-booth expos to 100,000-attendee global shows. If you exhibit with a booth, BoothMaven works.
We'll walk through every feature that applies to your trade show calendar — badge scanning, meeting booking, CRM sync, content sharing, and post-event follow-up. No generic tour. Tailored to your team size and event schedule.
