BoothMaven doesn't send a flat name-and-email record. Every contact arrives in HubSpot as a complete, sales-ready profile — built from four distinct layers of context captured at the event.
Name, email, phone, title, company, LinkedIn — from the badge scan or card OCR, enriched with company size, industry, revenue, and technology stack via Apollo.io on Essential+.
Arrives in HubSpot within seconds of capture. Apollo enrichment fires automatically — zero manual research needed.
Event name, booth number, rep who captured, exact timestamp, lead score (0–100), and the answers to every qualifying question — budget, authority, timeline, current vendor — mapped to named HubSpot contact properties.
Auto-tagged. Set the event once at day start — every scan that follows is tagged with full context, zero rep effort.
Every time a contact views a digital card, opens a document, or watches a video — at the event or days later — a named Content Signal syncs to their HubSpot Timeline. Who opened your pricing sheet on Thursday. By name.
Each signal can trigger a HubSpot Workflow — e.g. "Pricing sheet viewed → create AE task within 4 hours."
Every meeting booked at the booth syncs as a HubSpot Activity with date, time, type, and rep. Voice note transcriptions and text notes sync as Contact Notes. The full conversation context lives on the HubSpot record — not in a rep's notebook.
Meeting outcomes tracked. Hot lead Slack alerts fire via Zapier on score threshold.
🔧 RevOps or Salesforce admin? Need the full field mapping spec — exact property names, object types, and sync rules?
View technical documentation →From the first badge scan on the show floor to the moment a content signal fires three days later — here is what the HubSpot contact record looks like at each stage.
Every sync from BoothMaven can trigger a HubSpot Workflow. These are the six most common automations event teams set up on day one.
HubSpot is available on every plan including Capture at $49/mo. The depth of data grows with each tier.
| What syncs | Capture $49/mo |
Essential $149/mo |
Business $399/mo |
|---|---|---|---|
| Core contact fields + event context | ✓ | ✓ | ✓ |
| Voice notes & text notes | ✓ | ✓ + transcription | ✓ + transcription |
| "Met Again" returning visitor activity | ✓ | ✓ | ✓ |
| Full field mapping + qualifying answers | ✗ | ✓ | ✓ |
| Lead score (0–100) as contact property | ✗ | ✓ | ✓ |
| Apollo.io company enrichment | ✗ | ✓ 200/mo | ✓ Unlimited |
| Meeting activities as Timeline Activities | ✗ | ✓ | ✓ |
| Content Signals as Timeline Activities | ✗ | ✓ | ✓ |
| HubSpot Workflow trigger support | ✗ | ✓ | ✓ |
No IT involvement. No developer. One OAuth click and your first event contact appears in HubSpot.
Start at boothmaven.com. The 23-item onboarding checklist walks you through every step including CRM connection.
Settings → Integrations → HubSpot → Connect. One OAuth authorisation. Under 60 seconds. No API keys, no developer.
Your credentials never touch BoothMaven servers
Create your event, scan a test badge. The contact appears in HubSpot within seconds — check the sync log in the portal for confirmation.
BoothMaven syncs every contact captured at a trade show, conference, or event to HubSpot within seconds of capture — via a persistent API connection authorised by OAuth. No CSV, no batch upload, no third-party middleware. If the venue has no WiFi, contacts queue on-device and sync automatically on reconnection. BoothMaven maintains a 99.5% CRM sync success rate. Every sync is logged in the BoothMaven web portal with a success/failure status per contact.
Every contact arrives in HubSpot with four layers of data: contact data (name, email, phone, title, LinkedIn), company data (size, industry, revenue, funding stage via Apollo.io enrichment on Essential+), event context (event name, booth, rep, timestamp, lead score, and qualifying answers mapped to named properties on Essential+), and engagement activities (voice notes and text notes as Contact Notes, meeting bookings as Activities, and content signal views as Timeline Activities on Essential+). The full event picture — not just a name and email — lands in HubSpot during the event.
Content Signals sync as Timeline Activities on the HubSpot contact record (Essential and Business plans). Each activity shows what was viewed, which content item, the delivery channel (QR, email, WhatsApp), when, for how long, and whether it was a first or repeat visit. These activities can trigger HubSpot Workflows — for example, when a contact views your pricing sheet, a Workflow can automatically create an AE task and enrol the contact in a "buying signals" email track. Available on Essential and Business plans.
No. BoothMaven deduplicates against HubSpot by email match first, then phone, then fuzzy name and company. A matched contact is updated, not duplicated. If the same person attends a second event, a "Met Again" activity is added to their existing record — the contact history builds across events on a single HubSpot profile. Contact score also updates with each new event and each new content signal, so the record stays current over time.
HubSpot integration is available on all plans. The Capture plan ($49/mo) includes basic contact sync, event context, and notes. The Essential plan ($149/mo) adds full field mapping, qualifying answers to named properties, lead score sync, Apollo enrichment, meeting activities, Content Signal Timeline Activities, and HubSpot Workflow trigger support. The Business plan ($399/mo) adds unlimited qualifying answers, unlimited enrichment, cross-event intelligence, and AI-personalised follow-up. Single Event licences are also available at $99/event (Capture) or $299/event (Essential) for teams that exhibit fewer than three times per year.
Setup takes under 5 minutes. Your first event contact appears in HubSpot before the next visitor steps forward.
All plans from $49/mo · Cancel anytime
