Book Before They
Walk Away. Every Time.
- 45 seconds end-to-end — scan badge, pick a slot, confirmation in the visitor's inbox
- Works offline — booking queued on-device, invite sent the moment WiFi returns
- All plans from $49/mo — no Calendly account, no per-booking fees, built in
Available on all plans from $49/mo · No Calendly required · Built in
45 Seconds from Scan to Confirmed Meeting.
Before They Take Three Steps Away.
The most common failure at trade show booths is not capturing bad leads — it's failing to convert good ones into meetings. On-spot booking closes that gap completely, at every event, on every plan.
Scan Badge → Book Meeting → Confirmation Sent
After scanning a visitor's badge or business card, tap Book Meeting. Your available calendar slots appear immediately. The visitor picks a time on your screen. A calendar invite lands in their inbox before the conversation ends — no awkward follow-up needed.
- No "I'll send you a link later" — booking happens in the moment, on the floor
- Works one-handed on iOS and Android — free hand stays available for the visitor
- Confirmation email sent from your company address — professional and branded
- Qualifying answers, lead score, and voice note all linked to the meeting record
Everything Synced — CRM Activity Created Instantly
The moment a meeting is booked, it appears in HubSpot or Salesforce as an Activity on the contact record — with the meeting time, rep name, flow source, and all context from the original scan. Zero manual entry required.
- HubSpot Activity created immediately — deal pipeline updated in real time
- Salesforce Event/Activity synced — no manual logging at any stage
- Lead score boosted automatically when a meeting is confirmed
- Works offline — booking queued on-device, invite sent when connectivity returns
Full Meeting Roster in Your CRM — Zero Follow-Up Needed
At the end of a busy show day, every meeting booked on the floor is already in your CRM with all visitor context attached. No post-show data entry. No chasing reps to log meetings. Sales team arrives at every meeting fully briefed.
- 12 meetings per 2-day show is typical for an active BoothMaven team
- Every meeting linked to the lead score, voice note, and qualifying answers
- Sales team notified via Slack or email the moment a hot lead books
- Meeting roster visible in-app for end-of-day review and next-day prep
Explore More Powerful Features
On-spot booking works best as part of the full BoothMaven flow. Scan a badge, qualify the lead, book the meeting, and follow up automatically — all from one app.
Stop losing meetings at the booth.
Scan. Book. Confirm. Back to the conversation.
Under 45 seconds. Every time. All plans from $49/month.